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Fulltime Temp Facilities Coordinator

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Fulltime Temp Facilities Coordinator

Under general supervision from the Blizzard Facilities Manager, responsible for providing services, to all studios within our Irvine facilities. This position will work with cross functional teams within the agency and manage the maintenance, facilities, equipment and offices. Plans, schedules facility modifications. Ensures compliance with government health and safety standards. Reviews/analyzes proposals for capital projects and advises senior management on acceptance. Manages projects to ensure compliance with budgets and contracts. Manages service contracts agreements. May have responsibility for maintenance of organization’s vehicles.

DUTIES & RESPONSIBILITIES

All of the responsibilities listed below are considered essential functions of this position. Additionally, this position is expected to ensure that the core operating values and the strategic direction of the facility are adhered to.

Coordinates with vendor/building management Company to provide maintenance and repairs of facilities.

Respond to employee reports of facilities issues; escalate to vendors as needed and communicate daily with employees regarding repairs that impact them.

Plans, organizes, directs and controls the activities of staff or vendors involved in design, construction coordination, modification, or maintenance in the studios.

Coordinate repairs & upgrades to minimize interference with production or events.

Develops plans and programs for preventative maintenance and facility & equipment requirements.

Implements and monitors Blizzard facility standards (ergonomics, FF&E).

Evaluates proposals and bids for various design, contracting and follow up services, as needed.

Investigates and evaluates new material, systems equipment or items which may otherwise benefit the facilities in its facilities programs.

Ability to provide guidance within area of responsibility, providing direct training and supervision as needed.

May train and direct the work of other classified staff in the area.

Oversee storage and office configurations

Travel between locations as needed to ensure sound operations and facilities

Complete monthly site inspections & maintain record of such

Serve as primary point of contact for facilities afterhours emergency & must respond to emergency situations in a timely manner.

Oversee and track parking needs & partner with HR for new hires/changes

Troubleshoot problems related to access to parking spots

Schedule and monitor work with locksmith, maintain all office keys in relationship to interior offices and physical structure of commercial office building, secure and maintain inventory of all issued access keys.

Arrange work schedule or required hours to the benefit of the facility.

Ability to interact productively with internal/external customers.

Ability to handle multiple assignments in a fast paced environment with fluctuating priorities.

Required to maintain confidentiality of sensitive information.

Must be available 24 hours/7 days a week. as required including availability for rotating weekend and holiday coverage.

Must work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

Oversee completion of daily job duties as well as projects.

Ensure professionalism and high level of customer service at all times.

Maximize use of resources and staff time.

Must be able to move about the office/building as required to fulfill duties.

Conduct all functions in accordance with Blizzard Facilities guidelines, policies, procedures and ethical standards

Attend staff meetings, company wide meetings, trainings, and other meetings as assigned

Executes basic break / fix tickets and supports / contacts vendor on case a by case basis. Able to take very detailed direction at all phases of assignments

Makes decisions without consulting manager regarding minor decisions in performance of daily facility and maintenance tasks

Able to interact with contractors and vendors

Must be able to effectively coordinate with departments and vendors for on-site events

REQUIREMENTS & QUALIFICATIONS

• High School Diploma Required
• BA/BS Preferred
• Minimum 3 years prior facilities experience
• Must be able to list over 50 pounds
• Must be able to safely use hand tools, power tools and test instruments to maintain, troubleshoot and repair various types of equipment
• Valid California driver’s license, clean driving record and reliable transportation required
• Proficiency in Word, Excel, PowerPoint; Access a plus
• Sensitivity to working with culturally diverse populations
  

Required Application Materials

• Resume
• Cover Letter which should include:
  • Why you are interested in working at Blizzard
  • What games you are currently playing