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Front Desk Coordinator (Part-time,Contract)

ArenaNet is an iconic and world class member of the NCSOFT West family that builds online worlds infused with innovation, hand-crafted excellence, and creative passion. We're not the only ones who share this passion; gamers made Guild Wars 2 the fastest selling MMO in the West with more than 3 million copies sold in its first 9 months, and players and press have consistently called it one of the best games of all time

We are seeking a part-time, contract Front Desk Coordinator to join the team! This will be a 6 month, 20 hours per week contract in our Bellevue office.

RESPONSIBILITIES:

• Maintain all common areas, conference rooms, and kitchens, making sure the proper supplies are in those areas and stock supplies as needed
• Purchasing control over office-related supplies; maintains cost tracking, submits purchase order requests and works with the Finance Department when necessary. Ensure that the facility is consistently maintained in a professional manner.
• Assist the HR Department when needed with the event planning, employee functions, interview scheduling and coordination
• Maintain the building safety initiatives following OSHA requirements. Develop and coordinate safety programs for employees
• Solely responsible for managing all incoming and outgoing mail. Packing and shipping through FedEx and UPS will also be a function of this position.
• Help prepare or distribute documents for meetings or presentations

REQUIREMENTS:

• 1+ years of experience as an Office Administrator or Facilities related role
• Strong communication skills, both written and oral
• Excellent customer service skills, as well as a positive, calm demeanor are essential
• Self-motivated to proactively improve the studio culture and facilities
• Ability to work independently and successfully in an ever-changing, fast-paced team environment
• Outstanding organizational skills and a strong attention to detail
• Proficiency with Microsoft Word, Excel, Outlook, and Visio
• Efficient and effective multitasking skills
• Strong team player

This is a typical standard office environment that requires the physical ability to lift boxes +/- 40lbs.