About the Role:
We are looking for a Facility Coordinator to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety.
Key Activities
- Perform facility activities including coordination of general mainten ance, repairs and housekeeping
- A ct as primary liaison for building maintenance issues
- Coordinates supply needs for all employees
- Oversees new hire process is followed and new hires have the appropr iate equipment, furniture, and supplies on their first day of work
- Coordinates office and workstation moves and adjustments with I T, department manager and employee
- Managing building maintenance daily operation
- Cost control, resource management and planning for building management related issues
- Vendor management
- Assist in procurement of spares, consumables and building management related services
- Managing projects concerning rearrangements of office space in accordance with business need
- B ooking transport and accommodation
- M anaging office budgets
- E nsuring that health and safety policies are up to date
- Serve as the point person for maintenance, mailing, shopp ing, supplies, equipment, bills and errands
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Manage relationships with vendors, service providers and landlord
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office budget, ensure accurate and timely reporting
Desired Skills and Experience
- Proven office management, administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritise work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organisational and planning skills
- Proficiency in MS Office
Our Offer
- A job where every day is different and you will develop your skills and potential
- A n attractive salary along with meal tickets
- Medical Services Package
- Professional and friendly working environment
- Easy-to-access headquarters located in Charles de Gaulle Plaza