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Facilities Manager
4 years ago
FACILITIES MANAGER
Summary:
The Facilities Manager is a multi-faceted role and a vital part of the 2K Vegas team. The ideal Manager must be organized, have a strong sense of prioritization, and ability to multi-task. This position requires you to be the point of contact for facilities operations, vendor relations, and events. Manage administrative support services and the ongoing maintenance of all company equipment, buildings, facilities & property including; construction projects, renovations and repairs, moves, inventory and related services as needed to maintain the physical work environment. Clear communication and attention to detail are key in this role as liaison between 2K, management, vendors and other 2K Vegas offices around the world.
Job Responsibilities:
- Manage administrative staff: hire, train, and evaluate performance, while motivating staff to achieve high levels of productivity and service with attention to containing expenses
- Responsible for all department billing/management issues
- Liaison between 2K facilities, finance, building management and utilities
- Create and process vendor invoices
- Communicate with janitorial and other vendor services
- Supervise all in/outbound shipping and mailing
- Proactively maintain and update all general office space
- Lead office organizing and space planning efforts with management
- Responsible for all studio maintenance
- Furniture/desks/office supplies and equipment
- Source vendors, place orders, manage deliveries
- Maintain inventory of general office and kitchen supplies
- Assist with general cleaning outside of regular janitorial visits
- Responsible for studio upgrades and tenant improvements
- Liaison with 2K facilities, IT, and building owner for all upgrades or tenant improvements
- Interprets and applies blueprints, specifications, and technical manuals
- Responsible for general support of events
- Hosting meetings, arranging events and onsite gatherings for staff and visitors
- Manage company events: annual picnic, annual holiday party, employee appreciation, etc.
- Manage and negotiate leases for multiple studios in various locations nationally and internationally
- Supervises maintenance of property including but not limited to offices, test areas, public areas, and equipment through development and implementation of a preventive maintenance program
- Assess current work procedures and standards to improve efficiency and effectiveness of operations-establish new processes as needed
- Act as spokesperson to building management to address concerns, manage relationships, and ensure problems are resolved quickly
- Lead, implement, and manage construction, renovation, and repair projects; conduct facilities/space needs analyses, consult with vendors/architects to plan project timelines, write communications to managers and staff to prepare them for office moves, and manage related budgets
- Select, negotiate contracts for and/or purchase office furniture, decorations, shipping etc. Periodically evaluate the quality and timeliness of products and services purchased and recommend or make changes as appropriate
- Interfaces with appropriate staff/managers to receive information regarding facilities’ needs; ensures timely response to requests
- Develops, leads, and manages safety program for 2K Vegas, ensuring all fire and safety inspections are completed and any discrepancies corrected. Ensures property complies with all safety and sanitation policies, building codes, procedures, and regulations
- Supervises workers engaged in moving furniture and equipment, preparing facilities for occupancy, maintenance, and repair of equipment, buildings, and property
- Fosters a cooperative and harmonious working climate conducive to maximizing employee morale and productivity
- Manages office security system
- Prepares reports and correspondence as needed.
Qualifications (Required):
- High School Diploma or equivalent
- 6+ years of experience in a facilities management role with an organization of at least 200+ employees and multiple locations
- Managing a staff of 1-3 employees
- Outstanding organizational, interpersonal, written and verbal communication skills
- Excellent time management, project management, and problem solving skills
- Strong knowledge of MS Office and/or other meaningful project management resources
- Extensive experience building and maintaining relationships with management, vendors and other external resources
- Commitment to excellence and high standards
- Motivated, results-oriented self-starter with acute attention to detail
- Ability to problem solve, deal with ambiguity successfully and accept change in a fast-paced studio
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Good judgment with the ability to make timely and sound decisions
- Physical Requirements include; ability to lift up to 40 lbs. unassisted or assisted occasionally, stand, sit and walk for prolonged periods of time, climb, crouch, reach, bend at the waist and walk between our three separate floors to offices
- A valid driver’s license is necessary
Preferred Qualifications:
- Bachelor’s Degree in a related discipline.
- Certified Facility Manager (CFM) or Facility Management Professional (FMP)
- Previous facilities management experience in a gaming environment
- Experience using/managing Workday, Brivo, Basware and Concur
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