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Executive assistant (F/H/NB)

Job Description

In a context of growth, we are looking for an executive assistant directly attached to the Managing Director of the studio. Your goal will be to make his daily life easier and save him time.

Your main tasks will be:

• Planning management. This implies a good knowledge of the priorities and challenges of the MD Organize appointments and meetings, propose new arrangements, prioritize meetings, follow up with interlocutors ·
• Make the retro planning of the planned meetings, reallocate the pending and outstanding subjects
• Provide support for the preparation (and follow-up) of meetings: power point presentations, information emails,...
• Logistical support: meeting rooms and IT equipment reservations, meal orders, reception of visitors from other entities (directors, counterparts, etc.), testing of the installation before the start of important meetings, etc.
• Preparation of the business trips for the Studio Director and his N-1s (travel, hotels) Facilitate communication: draft emails, etc.
• Management of expense reports and letters addressed to him

Qualifications

• You have a firts experience in management and / or communication assistantship, or project coordination, imperatively in an international environment.
• You are recognized for your interpersonal and communication skills.
• For this position, we will be particularly sensitive to your rigour, your sense of organization, your writing quality in French and English, your autonomy, as well as your assertiveness.
• You have a keen sense of confidentiality and service.
• You have a perfect command of office tools (Word, excel, and powerpoint).
• You have a real interest in the Entertainment sector and/or new technologies.
• A fluent level of English is essential

Company Description

Ubisoft’s 20,000 team members, working across more than 40 locations around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their dedication and talent has brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting edge technologies and pushing the boundaries of entertainment, we invite you to join our journey and help us create the unknown.

Ubisoft Bordeaux

Ubisoft Bordeaux works with passion on the biggest AAA's and aims to offer the best gaming experiences for our players. Today, our studio counts more than 320 talents from 15 different nationalities and is working on licenses such as Assassin’s Creed, Rainbow Six, Beyond Good & Evil 2, but also on mobile games, as well as exciting technologies with Harbour team, our Ubisoft's online service group, the Streaming team and with La Forge which seeks to validate the value of technological innovations.