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Executive Assistant to COO

In the last year, Mistplay has been ranked as the 4th fastest growing company in Canada, and 16th in all of North America. We’re known best for creating the #1 Loyalty Program on mobile where players discover new games and earn awesome rewards. With over 16 million users worldwide and partnerships with 150+ of the top gaming studios, we’re just getting started.

Our passion to innovate drives our growth across the industry with the constant development of new powerful ad tech tools, apps, and the recent launch of a publishing division for mobile games. Mistplay embraces strategic, creative, and data-driven collaboration to fuel our imagination of what can be achieved.

As part of our team, you will have the chance to make a direct impact on our products and bring in your own experience to help shape our growth. Join us as we pioneer the mobile industry together!

Mistplay is looking for an Executive and Personal Assistant to be the first point of contact for the C-Level team!

Working directly for the CEO, you will be proactive and organized in assisting in streamlining his day-to-day tasks. In this role, you will provide sophisticated calendar management for the CEO, act as a liaison, provide support and be responsible for a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization. Your time will be divided between tasks that remove any roadblocks or to-do lists for the CEO. Your schedule will be flexible and ensure that the CEO can remain focused.

As someone that possesses a professional demeanor (but still has a good sense of humor), you will use a high level of initiative, good judgment, integrity, flexibility, and problem-solving skills in this role. You will work alongside the P&C coordinator to ensure the executive team's satisfaction and focus.

As a growing start-up, this role will play a key part in ensuring that our team can properly manage their time, calendars, and continue to make Mistplay an amazing company to be a part of!

You will be responsible for:

• Assisting the COO on a daily basis
• Managing email inboxes and responding on their behalf when necessary
• Organize and manage both calendars end-to-end, making sure that there are no double bookings and leaving time to ensure proper work/life balance (i.e making sure they have time to eat lunch)
• Coordinate both virtual and in-person meetings. Preparing the meeting room or ensuring that they have the correct Hangouts/Zoom link.
• Travel planning, out of office meetings and reservations
• Personal tasks and projects as needed
• Answering phone calls and emails and taking messages
• Taking accurate and comprehensive notes at meetings
• Being the extension of the COO; predicting and planning what will be needed, managing his day-to-day, and being his eyes and ears
• Keeping the COO on scheduling and monitoring timing for meetings
• Managing meals for the executive team

You will be:

• Someone with 5+ years of experience as an EA to C-Level executives
• Strong written and verbal communication- English is a must, French is a plus
• Detail-oriented and good time management
• Located in or near Montreal
• Positive attitude
• Ability to manage multiple calendars
• Ability to manage highly confidential information; discretion is essential in this position;
• Ability to manage LinkedIn Accounts
• Ability to travel independently around the city (preferably with a car)
• Flexible with working 9-5 hours, occasionally working on the weekends as needed
• Bonus if you're coming from a similar industry in Tech and/or Data
• Strong writing and communication skills

We work hard to make our work atmosphere as inviting and fun as possible! Working at Mistplay is coupled with a whole array of perks that we've adopted virtually and in-person: Team Lunches, game nights, company-wide events, and so much more.

Our culture is deeply rooted in growth and upheld by a team of smart, dynamic, and enthusiastic people. We utilize data to constantly learn, improve, and adapt. We foster an environment where everyone is encouraged to share their ideas, push boundaries, take calculated risks, and witness their visions come to life.

Think you have what it takes? We'd love to meet you!

Salary range: $70,000-$125,000 depending on experience

We work hard to make our work atmosphere as inviting and fun as possible! Working at Mistplay is coupled with a whole array of perks that we've adopted virtually and in-person: Team Lunches, game nights, company-wide events, and so much more.

Our culture is deeply rooted in growth and upheld by a team of smart, dynamic, and enthusiastic people. We utilize data to constantly learn, improve, and adapt. We foster an environment where everyone is encouraged to share their ideas, push boundaries, take calculated risks, and witness their visions come to life.

Think you have what it takes? We'd love to meet you!