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Executive Business Partner

We're looking to appoint an Executive Business Partner to support the growth of our HQ in Derry~Londonderry, Northern Ireland. This new office will work alongside the main Hypixel Studios development team, which collaborates remotely from around the world. Our members range from industry newcomers to veterans with 15+ years of experience. Team members come from a diverse set of backgrounds, but share a common passion for building player-focused, community-powered games.

The key qualities we look for in applicants are that they are demonstrably passionate about their hobbies, have the drive and commitment to deliver results with minimal supervision, have international-level professional competency in their skill sets, and can demonstrate involvement with other interesting projects throughout their lives.

As the Executive Business Partner, you will build efficiency and effective responsiveness into existing operations, plus help define new operational strategies and processes

You are:

A team player: with strong operational chops to coordinate unified planning requirements across numerous teams. You will help create a group ethos in which the whole is greater than the sum of its parts.

Experienced: you’ve spent at least 4 years in a similar executive assistant role, fostering environments free of red tape whilst managing several busy executives schedules and international travel

A local expert: you’re the go-to administrative guru when it comes to running a business. You understand office and people expectations and happy to assist where needed in any type of daily task within your role as an Business partner

A communications black belt: you’re comfortable communicating over any medium, including email, hallway conversation or messenger pigeon; when important missives need to be drafted and circulated, you’ve got the verbal and written skills to keep everyone in the loop

Detail-oriented task master: you’re a task completionist that leaves no detail unchecked when solving problems and can prioritize pressing issues over minor annoyances

Fearless and flexible: ambiguity, risk and unknown challenges don’t paralyze you with fear, but galvanize your resolve to get any job done; you’re ready to tackle any challenge

Player-focused: ideally a gamer yourself, you understand and appreciate that people require an environment where they can thrive, free of red tape and hurdles, you embrace the eccentricities of gamer-types and don’t mind dodging the occasional foam projectile in the hallway

Responsibilities:

• Executive level support, across leadership, calendars and inboxes
• Lend logistical support for meetings, corporate initiatives and promo events when needed
• Weave a complex web of international schedules, itineraries, travel documents and meetings that snares any blockers and connects individuals and teams
• Balance time demands by managing team and / or executive calendars
• Design and deliver presentations, correspondence and reports that intrigue and inform
• Liaise with others to handle communication flow between teams; donning white gloves to handle sensitive info, maintain confidentiality and ensure data accuracy

Please Note:

While these qualities outline the kind of applicant we're looking for, they aren't strict requirements.

• Project Management Coordination: Your project management skills are strong, you are flexible and resourceful enough to make things happen through people internally or externally and meeting tight deadlines are never a Mission-Impossible to you

• Collaboration: you enjoy collaborating and commingling with people from a wide variety of cultures and backgrounds; you communicate easily using whatever medium is required whether email, phone or mind-meld

• Operational multi-tasking: your attention to detail and organizational skills help you juggle multiple assignments, while your understanding of which tasks deserve your immediate attention helps you prioritize under tight deadlines

• Highly Adaptable: you recognize that situations change and complications arise, and you're ok with that; you're coolly flexible and able to handle whatever comes your way, moving seamlessly from one administrative scenario to the next

• Self-Starter Mentality: you can identify the holes in an operation and take timely action to deliver solutions with limited direction

• Detail-oriented organization: nothing gets past you and your eye for detail as you navigate each campaign with a plan for success

Skills:

• You have minimum 4 years xp in a similar executive support environment or start-up
  
  
• You're extremely good at managing time and schedule so effectively some think you have a double; you're able to schedule yourself, leadership, external vendors, and everything in between
  
  
• Your emails and calendars are sorted and color-coded to ensure that tasks aren’t just completed, they’re obliterated
  
  
• Able to deftly transition to changes in direction when priorities shift, staying focused on the most relevant project and evolving to get it done
  
  
• Familiarity with agile methodologies like Kanban and Scrum will put you ahead of the curve
  
  
• Not only do you complete assigned projects efficiently and effectively, you also anticipate team needs that haven’t yet been voiced
  
  
• You enjoy collaborating and commingling with people from a wide variety of cultures and backgrounds
  
  
• You communicate easily using whatever medium is required whether email, Slack, phone, or mind-meld
  
  
• You convey your thoughts with ease and transparency, whether you're writing an email, giving a presentation, talking with senior leaders or individual contributors on a variety of teams — all while keeping focus on across the broad range of audiences you engage
  
  
• You take pride in your work, and view each new problem as an opportunity for success; you approach challenges methodically, sparking discussions as you work towards prioritizing and ideating possible solutions
  
  
• Curious, opportunistic