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Executive Assistant to the Chief People Officer
2 years ago
Team Name:
Job Title:
Executive Assistant to the Chief People OfficerRequisition ID:
R011684Job Description:
Job Title: Executive Assistant to the Chief People Officer
Department: Human Resources
Location: Santa Monica, CA
Your Platform
Activision Blizzard plays a centralized role in the creation of epic entertainment by supporting our interactive gaming brands and studios with a diverse range of career opportunities across corporate functions such as Marketing, Communications, Legal, Human Resources, Finance and Supply Chain. Located in our global headquarters in Santa Monica, we encompass equal parts agility, creativity and rigor to enhance the employee and player experience. To learn more, check us out at www.activisionblizzard.com or on Twitter at @ATVI_AB.
Your Mission
Activision Blizzard is seeking an Executive Assistant for its Chief People Officer. The role is highly visible in the organization and requires an individual who is well organized, personable, responsive, discreet and detail-oriented.
Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:
- Maintain complex schedules and do so with tremendous attention to detail and urgency.
- Scheduling and monitoring complex meetings with company leadership, flagging conflicts, and proactively reviewing calendar to anticipate conflicts and coordinate rescheduling.
- Ensure meeting materials are prepared and delivered well in advance of all meetings. Review to ensure materials are “executive ready.”
- Review, organize, draft and execute correspondence in a timely manner.
- Ensure timely prioritization and track tasks all the way through to completion.
- Manage domestic and international travel logistics (mobile technology, passport, visa requirements etc.) and manage travel schedule, meeting details, etc.
- Maintain expenses. Gather all documentation to identify appropriate path to execute reimbursements.
- Process purchase orders and invoices; order departmental equipment and supplies.
- Lead on the onboarding of new leadership hires – including arranging equipment/technology, scheduling their calendar for the first month, and being a general resource to help them quickly become productive.
- Maintain contact database and filing system daily.
- When asked, serve as a backup or interim Executive Assistant for other executives.
- Ad-hoc assignments and ongoing projects, with many requiring specific use of PowerPoint or Excel.
Player Profile
Minimum Requirements:
- 10+ years of administrative support experience, including 4+ years supporting senior executive level leaders in a highly dynamic entertainment or technology environment or other high-touch, heavy-volume industry.
- Demonstrated ability to quickly gain and maintain trust
- College degree highly preferred (Business or Communications Degree a plus).
- Proven ability to provide confidentiality and discretion, and act with excellent judgment.
- Strong organizational skills, detail-orientation, and world class prioritization and multi-tasking.
- Extremely proficient with Microsoft Office, particularly Outlook, Excel and PowerPoint.
- Flexible with ability to manage multiple tasks efficiently.
- Highly positive demeanor and attitude; improves team and company culture with each interaction.
- Most importantly must be a go-getter, ambitious and tenacious - a team player and a strong support advocate.
- Previous experience serving as an Executive Assistant within a Human Resources function is desirable, but not required.
Our World
Activision Blizzard, Inc. (NASDAQ: ATVI), is one of the world's largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty ®, World of Warcraft® , Overwatch ®, Diablo ®, Candy Crush ™ and Bubble Witch ™. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!
Our ability to build immersive and innovate worlds is only enhanced by diverse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for ‘Every World’ - we’ve got our employees covered!
The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.
Activision is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law and will not be discriminated against on the basis of disability.
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