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Executive Assistant

JOB OVERVIEW: The Executive Assistant will provide high level administrative support to multiple senior executives operating in in our New York home office.

JOB RESPONSIBILITIES:

• Manages and maintains calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule changes and updates.
• Meets and greets visitors in a courteous and professional manner; provides support/assistance to visiting guests as required.
• Coordinates travel arrangements including but not limited to flights, car service, and accommodations; works closely with company travel agency to ensure timely response and accurate itineraries; responds promptly to travel requests and updates.
• Completes and processes expense reports.
• Willingness (and desire) to support local events, as needed.
• Screen and route calls.
• Coordinates meetings and functions including but not limited to preparing and distributing agendas and other materials, reserving and preparing facilities, coordinating food/beverage service, and managing attendee calendars.
• Attends meetings and other functions as needed.
• Develops and maintains strong working relationships with T2 Executive Leadership team, and other business partners & stakeholders
• Coordinates and partners with peers supporting the T2 Executive Leadership team to ensure adequate coverage at all times.
• Develops presentations as required.
• Exercises judgment and discretion in handling requests for appointments, meetings, and telephone calls.
• Reviews and responds to daily internal/external mail and e-mail.
• Composes, types, and distributes professional correspondence and e-mails, using individual initiative and as assigned.
• Conducts research as requested.
• Assists with special projects as assigned.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Performs other duties as assigned by supervisor.

REQUIRED SKILLS & QUALIFICATIONS:

• Minimum 5 years of experience providing administrative support to senior executives.
• Bachelor’s Degree from a four-year college or university
• Excellent verbal and written communication skills.
• Outgoing with excellent interpersonal skills.
• Proficient on Microsoft Office Suite.
• Professional appearance and demeanor.
• Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Ability to work on complex projects with general direction and minimal guidance.
• Good judgment with the ability to make timely and sound decisions.
• Strong organizational and problem-solving.
• Demonstrated ability to plan and organize projects.
• Passion, enthusiasm, focus, creativity, and a positive outlook.
• Ability to effectively communicate with people at all levels and from various backgrounds.
• Proven team player, capable of partnering with peers to complete tasks and accomplish joint objectives.
• Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.