Executive Assistant

We're looking for a proactive and strategic Executive Assistant to support our India Site Leader and collaborate with a team of exceptional EAs across the globe. This role demands a sharp problem-solver who thrives in a fast-paced environment, exudes warmth and professionalism, and is ready to make a significant impact by streamlining operations and fostering collaboration. If you’re passionate about delivering excellence and enjoy working with dynamic teams, we’d love to hear from you!

You Will:

• (Collaborate with peers, colleagues and across teams to support company-wide projects and goals by focusing on connecting the site office with HQ.
• Provide administrative support for the site lead for the office.
• Manage complex calendars and work with executives to lead projects and manage team programs.
• Plan office events and work with executives to coordinate team off-sites, virtual events and team building activities.
• Be a gatekeeper for executives and advocate for the needs of the office.
• Coordinate international and domestic travel arrangements.
• Draft and edit presentations and other meeting deliverables.
• Frequent written and verbal correspondence with team members across the company.
• Be a contact for corporate visits of external clients.
• Manage onboarding logistics for all new hires in the office and create a welcoming environment for all.
• Manage the space for the office including daily inspection of rooms, manage allocations, and problem solve frequently.
• Collaborate and partner closely with IT and facilities located in our HQ and bring sound solutions to the office.
• Work with vendors on workplace services like employee transportation and office snacks to ensure quality and alignment with company standards.
• Collaborate with the engagement team to plan and run team events, office celebrations, and activities that build a positive work culture.
• Help office leaders prepare and organize materials for All Hands, team meetings, and other key communications.

You Have:

• Bachelor's degree or equivalent work experience, with 6+ years experience in a direct support role or office management role.
• Close attention to detail, driven and able to begin projects with limited information
• Experience completing projects with limited resources and creative ways to complete task.
• Team focus and willing to assist colleagues when needed
• Proficiency using communication tools to manage projects against deadlines
• Work a full-time, hybrid schedule at our office.

You Are:

• Organized and proficient in calendaring, communication and document management tools (G-Suite, Slack, or similar).
• Professional, calm and collected in high-pressure situations while meeting deadlines.
• Experienced and discrete when handling confidential information.
• Passionate about technology and able to create and share new ideas.
• Responsive to requests received and follows through on tasks.
• Able to establish relationships throughout the organization and serve as a reliable representative for the office.
• Friendly, interactive and welcoming.