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Executive Assistant
2 years ago
About Nexon
Nexon, a world leader in online games, is building a workplace based on mutual respect, good humor, and the pursuit of excellence because we believe that great games can only be built by amazing people. Our vision is to create high quality, innovative online games that create unforgettable experiences for players around the world.
Nexon America is a leader in online gaming and award-winning publisher of renowned MMORPGs MapleStory , Mabinogi and Vindictus , which have gone on to break records and captivate players, and the company was recognized as a Great Place to Work-Certified™ company in February 2021. With new projects on the horizon, Nexon America maintains the pioneering and innovative spirit of its parent company, Nexon, employing its player-first approach, while designing the best possible gameplay experiences for the western market.
SUMMARY OF POSITION:
The primary responsibility of this role is to support the SVP of Operations and Business & Legal Affairs with day-to-day tasks, schedule management and finance tracking for department. Film and Television is a newly created division, so there is tremendous opportunity to grow with the division as one of the initial hires.
Currently, all Nexon staff are working remotely. On-site operation is currently scheduled for September 2021 in Beverly Hills, CA.
JOB RESPONSIBILITIES:
- Process all check requests and create PO’s and process all invoices related to departments activities
- Manage department budget
- Work closely with Legal team to generate contracts for new vendors
- Answer and screen calls
- Schedule meetings and appointments; and coordinate with other executive calendars
- Make travel arrangements, both domestically and internationally while staying within the guidelines of the travel policies
- Process expense reports
- Handle mail, traffic administrative paperwork and maintain files
- Proofread documents
- Ad hoc assignments and ongoing projects, with many requiring specific use of PowerPoint, Excel and Docusign
As the division grows this role will have the opportunity to take on additional responsibilities including the following:
- Maintain company and department policies, forms, and guidelines
- Maintain and update company’s standard contract templates and legal forms
- Create and maintain new standard contract templates to assist as we scale in scope and size
- Search and report on intellectual property issues and trademark registrations for domestic and international games
- Assist with internal procedures for engaging outside counsel and assemble and organize work product and reports in consultation with outside counsel
- Manage internal requests for takedown notices upon discovery of infringed company material
- Responsible for all contract retention and administration; maintain all legal files and corporate documents
- Route all legal contracts for approval to appropriate parties
- Develop and maintain contracts database which captures all fully executed company agreements
- Create and maintain contract summaries to be shared across departments
- Maintain on-going status report on contract requests and other legal matters
- Perform other day-to-day business and legal affairs-related tasks as assigned by the SVP Operations and Business & Legal Affairs.
Work Experience
- 4+ years of administrative experience
- 2+ years at the executive level (VP or above)
Education, Professional Training, Technical Training or Certification
- Bachelor’s degree or equivalent experience
Knowledge/Skills
- Strong attention to detail and problem solving within deadlines
- Ability to communicate effectively with executives, internal clients, outside counsel and external partners
- Strong initiative and follow through.
- Ability to balance and prioritize multiple tasks
- Attention to detail.
- Ability to tailor communications to the audience.
- Sound judgment and ability to maintain a high level of confidentiality
- Ability to think outside the confines of the particular problem presented in order to achieve the desired result
- Superior organizational and time management skills
- Ability to handle multiple assignments simultaneously with demonstrated ability to set priorities, work under pressure to meet time deadlines, and work independently without constant supervision
- Proficient in Microsoft Office (Word, Powerpoint, and Excel required)
- Adaptability to working in a fast-paced, constantly changing environment
- Fluency in Japanese and/or Korean preferred but not required
Nexon’s benefits and perks:
We offer medical, dental and vision plans for you, your spouse or domestic partner and your children. Employees who enroll in the high deductible health plan receive an annual employer contribution to a health savings account and company paid hospital indemnity benefits. We also provide company paid life, AD&D, short-term and long-term disability benefits as well as access to voluntary life and AD&D for yourself and your dependents, flexible spending accounts, a 401(k) savings plan with a company match, and pet insurance. Nexies are encouraged to take advantage of our monthly wellness credit, participate in lunchtime yoga, and enroll in language classes. We host bi-monthly catered lunches, monthly happy hours, and maintain a well-stocked snack bar. To help you maintain a good work life balance, we offer paid time off, sick days, company holidays, and a year-end break.
Nexon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law and will not be discriminated against on the basis of disability.
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