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Executive Assistant

Executive Assistant

Summary:

For over 30 years, Naughty Dog has been crafting best-selling, critically acclaimed games that constantly push the boundaries of narrative, gameplay, and technology. Our most recent game, The Last of Us Part II, has received over 300 Game of the Year awards and three of our games are among the top 10 highest scored games on the PlayStation 4. As a part of the Naughty Dog legacy, you’ll be continuing the development of extraordinary and enduring experiences for a broad, global range of audiences.

Naughty Dog is seeking an Executive Assistant to support the current Leadership team of five members: two Co-Presidents and three Vice Presidents. Our ideal candidate has a passion for business planning, project management, and supporting organizational initiatives. They will be a trusted advisor with responsibilities focused on making time, information, and decision processes more helpful for the leadership team. This is a meaningful role with high visibility and the opportunity to contribute to the growth and success of the studio.

Responsibilities:

• Scheduling and monitoring meetings, flagging conflicts, and proactively reviewing calendars to anticipate conflicts and coordinate rescheduling
• Support planning, content creation, and production for town halls, internal and external meetings, conferences, and off-sites
• Serve as a key facilitator and provide logistical support for meetings and events when needed, working in collaboration with Operations, IT, Communications, and any external parties, as relevant
• Ensure meeting materials are prepared and delivered in advance; develop and source pre-read materials to ensure members of the leadership team are prepared for key internal and external meetings
• Project management of some leadership team initiatives, including facilitating collaboration, ensuring deliverables and deadlines are met, and working with the Production team to allocate resources, if needed
• Attend leadership meetings to track decisions, drive action items, and assist in disseminating information to all relevant stakeholders directly
• Coordinate with internal and external teams working on change management; partner with internal HR and/or HR Business Partner when relevant
• Partner with Communications Team to support the leadership team with all their internal and external communication
• Support leadership team with the annual planning process and the execution of key initiatives and tasks
• Develop and maintain leadership team content on various internal communication platforms (Confluence, etc.), archive relevant notes and materials for future reference
• Manage domestic and international travel logistics (mobile technology, passport, visa requirements etc.) and manage travel schedule, meeting details, etc.
• Maintain expenses. Gather all documentation to identify appropriate path to execute reimbursements.
• Completed other relevant duties and tasks as assigned

Requirements & Skills:

• 5+ years of experience working as an assistant to business heads, leadership teams, or C-level executive offices; or in program management, consulting, or similar field
• Excellent organizational and time management skills, ability to prioritize and multi-task appropriately and independently, attention to detail
• Strong interpersonal, verbal/written communication, and presentation skills; cultural sensitivity to work with a diverse, international team.
• Demonstrates initiative; proactive with an ability to work independently
• Creativity and out-of-the-box thinking; willingness to learn, strong critical thinking and problem-solving skills
• Open and collaborative approach to their work; comfort in a fast-paced organization while navigating ambiguity and change
• Ability to work concurrently on and effectively prioritize a variety of projects. Adaptable and able to handle multiple tasks and priorities
• Highly proficient with relevant software including Office 365, GSuite, Concur, among others
• Experience handling confidential information with a high degree of integrity

Bonus Skills:

• Experience working on large-scale, cross-organizational, and complex enterprise initiatives
• Experience with Confluence, Jira, and other similar platforms and tools

Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression, and gender reassignment), race (including color, nationality, ethnic, national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy or maternity, trade union membership or membership in any other legally protected category.

We strive to create an inclusive environment, empower employees, and embrace diversity. We encourage everyone to respond.

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