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Executive Assistant

Company Description

Magic Leap is an eclectic group of visionaries, rocket scientists, wizards, and gurus from the fields of film, robotics, visualization, software, computing, games and user experience.

We are growing quickly, and this is the time to get on board and play a role in shaping the way people will be interacting with the world tomorrow.

Job Description

The Executive Assistant will work with upper management and play an integral role in the Magic Leap environment. This opportunity has tremendous growth potential within this enticing organization. Ideally, this role is for someone who has impeccable organization skills and a great attitude. The candidate applying should be interested in growing in this role as this dynamic company expands and establishes an important footprint in the industry.

Responsibilities

• Must be able to work in a team environment with other Executive Assistants
• Schedule meetings, prioritize the calendar and perform other vital administrative tasks for the executive team
• Maintain executives calendar and synchronize all schedules as needed
• Must be able to maintain multiple executives calendar if necessary

• Plan all meetings/events and secure any resources which may include creating timelines, agenda items, and background materials

• Liaison between employees and the Executives
• Attend department meetings and keep notes, prepare agendas
• Anticipate the needs of the Executives and act accordingly
• Handle independent projects such as research and prepares statistical reports
• Respond to emails and correspond appropriately and communicate messages in a timely manner to the Executives
• Maintain an efficient filing system thru Google Drive

• Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules

• Coordinates complex itineraries involving domestic and/or international travel

• Perform other related duties incidental to the work described herein
• Sensitivity to confidential matters is required

Qualifications

• Must possess strong knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge
• First-rate organizational skills
• Experience working with high-level executives
• Friendly and upbeat with a positive attitude
• Strong spelling and grammar acumen
• Excellent interpersonal, communication and customer service skills
• Ability to manage a variety of tasks successfully
• Talent and desire to deal with high-pressure situations
• Ability to prioritize tasks efficiently
• Proven ability to interact professionally within and outside the organization
• Must be a self-starter and detail-oriented
• Ability to work individually and in a team environment
• Proven ability to deal with sensitive and confidential information

Education

• Bachelor’s Degree preferred; Minimum certificate from college or technical school, willing to consider extensive experience over education where applicable

Additional Information

• All your information will be kept confidential according to Equal Employment Opportunities guidelines.

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