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Executive Assistant

We believe that each Viking is unique and brings exponential value to the company and we are committed to providing a happy and comfortable working environment for them to flourish. Vikings are given the opportunity to solve problems through continuous learning and fostering feedback, ultimately mastering their craft. By investing in our Vikings and in new technologies, we can continue our success for years to come.

We are at the beginning of a new adventure and rely on our team of skilled, enthusiastic, and collaborative Vikings to turn our ship towards a new horizon. With that in mind, we are on the hunt for exceptional talent to join us on this new journey and help hoist the sails!

• Provide day-to-day administrative support to the CEO, working closely with the Chief of Staff to optimize the CEO’s priorities and deadlines
• Arrange, confirm, and prepare briefings for meetings by obtaining relevant and critical information, materials and research prior to each meeting to properly prepare the CEO
• Carefully monitor the priorities in the CEO’s calendar
• Arrange travel accommodations and itineraries prior to trips and conferences
• Prepare agendas and briefing materials for senior leadership teams’ daily, weekly, and monthly meetings; attend meetings and record minutes with action items and carry out appropriate follow ups
• Manage the CEO’s email; compose emails on behalf of the CEO and provide appropriate follow ups
• Read, validate and summarize contracts
• Maintain various databases for the office of the CEO
• Track all contracts incoming and requiring the CEO’s signature by ensuring contracts have been reviewed by the appropriate staff before presenting the contract for the CEO’s signature; ensure contract requests are followed up on in a timely manner
• Reconcile multiple expense reports on a monthly basis
• Prepare presentations and reports as required
• Maintain the strictest confidentiality
• Perform other duties as assigned
  
  

• Minimum of 5 years of executive administration experience supporting an entrepreneurial C-suite executive
• Experience supporting leaders in a 24/7 environment, being available and responsive during non business hours
• Able to assist the CEO during extended hours (ie. traveling to conferences, setting up for after-hours meetings, etc.)
• Experience in a startup environment (fast-paced, extremely high pressure)
• Ability to multitask and prioritize a heavy daily workload; time management skills are a must
• Highly professional and organized; able to communicate in a highly professional manner over phone, email, etc.
• Resourceful and able to independently ‘solve the problem’
• Detail oriented, with an eye for finding formatting issues and typos
• Experience using G-suite tools and email system and able to proficiently use Microsoft office suite
• Able to adapt quickly through changing priorities
• Diligent in ensuring all tasks are addressed
• Highly discrete and maintains the utmost confidentiality
  
  

• Bachelor’s degree preferred
• Experience in gaming, start up or tech preferred
  
  

• Competitive salary, bonus program, Group Retirement Savings Plan matching & participation in the Employee Stock Option Plan
• Comprehensive benefits package (health, dental, and vision), including generous time off policies
• Stocked kitchen, unlimited snacks and beverages, along with breakfast and daily hot lunches or Ritual credits. Vikings can't work on an empty stomach!
• Lots of other great perks such as frequent company paid outings, events and get-togethers

Big Viking Games is committed to diversity and inclusion, and we pride ourselves on a culture that values and respects the dignity of all people. We encourage applications from all qualified candidates, including those with disabilities. If you require an accommodation, please email accommodations@bigvikinggames.com and we will work with you to meet your needs. Accommodation may be provided in all parts of the hiring process.