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Executive Assistant / Personal Assistant to the CEO

CTRL Labs
New York, NY
4 years ago
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CTRL-labs is developing a wearable neural interface for the wrist/forearm that allows creators to build revolutionary new experiences and applications in VR/AR, gaming, robotics, health, productivity and more. We are launching an early release of our technology, the CTRL-kit, in the upcoming months.

We are looking to add a full-time executive assistant to our team to support the CEO in managing their communication, time, and calendar, as well as to help the operations team with assorted projects. We're a friendly group of people looking for someone with 3-5 years of experience in a high-touch executive assistant position.

Responsibilities include:

- Interfacing with external stakeholders to schedule meetings and appointments

- Managing personal and professional calendars for the CEO

- Coordinating travel logistics both domestic and international

- Keeping the CEO aware of upcoming events and to-do items

- Making sure the CEO meets regularly with all team members

- Availability outside of 9am-5pm for rare urgent requests

- Follow up on email requests to ensure that responses are timely on both sides

- Tend to personal errands, appointments and paperwork, when necessary

- Assisting the operations and admin team with assorted administrative and office projects

- Greeting office guests and making them comfortable when they arrive

Candidates should have:

- Experience using the Google Suite, including Gmail, Calendar, Drive, Docs, and Sheets

- Strong organizational skills and ability to prioritize and track multiple projects

- Keen attention to detail

- The ability to quickly shift from one project to another as needed

Working here:

CTRL-labs is an NYC-based neuroscience tech startup, dedicated to building a transformative brain-machine interface at the intersection of computational neuroscience, statistics, machine learning, biophysics, and human-computer interaction. Decoding subtle body movements and signals from your muscles and motor neurons, we’re building the most personalized user experiences ever. In our future, computing machines no longer feel like separate devices that must be manipulated, but instead become natural extensions of you. CTRL-labs offers competitive salaries, outstanding health insurance benefits, and a super-flexible PTO/vacation policy. We value curiosity and teamwork and are committed to cultivating a friendly, smart, inclusive, collaborative atmosphere.

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