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Executive Administrative Assistant
1 year ago
Team Name:
Job Title:
Executive Administrative AssistantRequisition ID:
R015272Job Description:
We Want You
Blizzard is looking for a proactive, motivated, and highly organized professional to function as an Executive Assistant on the Warcraft Franchise Team. The chosen candidate will support the General Manager of the Warcraft Franchise and the Franchise leadership team. Our ideal candidate will need to be a critical thinker with an eye for detail and the ability to work in a dynamic, fast-paced environment.
If you’re looking for a team where inclusion, thoughtfulness, empathy, professionalism, and collaboration are all seen as critically important, we believe our team could be a phenomenal fit for you. Join us and help craft our future!
We want your help with:
- Proactively manage multiple Senior Leaders’ busy calendars with an understanding of leadership and team goals
- Exercise judgment and prioritize complex schedules accordingly with minimal direction
- Support Senior Leaders’ teams as needed, as well as offer support with projects/initiatives
- Anticipate future needs and challenges with regards to scheduling, communication, and support
- Make complex international & domestic travel arrangements, including passport & visa procurement, often with little notice; create detailed itineraries when required
- Prepare summaries of information for distribution to various audiences
- Develop presentation materials using PowerPoint and coordinate the materials from multiple stakeholders
- Coordinate large-scale team meetings including rehearsals, tech dry runs, zoom presenters/ panelists, presentations, and Q&A facilitation
- Act as a liaison with internal departments while representing the Franchise Leader and their office with both internal and external stakeholders
- Establish positive rapport with other producers, studio leadership, and executive assistants
- Manage relationships and work collaboratively with external vendors
- Strong coordination with administrators across the enterprise
- Plan and organize meetings, calls, and events with an emphasis on details, often including external participants
- Assist with ordering and setting up meals when needed
- General office duties including screening and answering calls, reconciling expense reports and budgets, routing contracts and invoices for payment, filing, correspondence, etc.
You’re good with
- 6+ years of experience in an executive assistant role supporting multiple senior executives (or equivalent experience in a similar role)
- Ability to act with discretion when handling confidential matters
- Ability to maintain composure in high pressure situations
- High levels of trust, professionalism, and reliability
- Confident and approachable demeanor
- Strong critical thinking skills
- Exceptional attention to detail as well as ability to see the big picture
- Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
- Excellent written and oral communication skills and the ability to stay connected and assist outside of normal business hours
- Impeccable organizational and time-management abilities
- Self-starting personality with the ability to handle multiple projects simultaneously
- Possess a strong commitment to quality
- Bachelor’s degree or equivalent experience
Bonus points for:
- Project Management Experience
- Experience in Concur
- Experience in the entertainment or gaming industry
- Experience working on an international scale
- A passion for gaming
- Graphic design or Photoshop skills
- Fluency in a foreign language
Blizzard Entertainment is a global company committed to our employees. We offer generous benefits and perks with an eye on providing true work / life balance. We’ve worked hard to champion an intensely collaborative and creative environment, a diverse and inclusive employee culture, and training and opportunity for professional growth. Our people are everything. Our core values are real, and our mission has never changed. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are dedicated to creating the most epic entertainment experiences...ever. Join us!
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