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Broadcast Administrative Assistant - Contract

The primary purpose of the Executive Assistant is to provide a first-class level of administrative and coordination
service to multiple executives while assisting with other Marketing administrative duties.

Responsibilities include:

 Independently provide high-quality support that anticipates the needs of the executives s/he supports.
 Support project coordination including large-scale meetings, calendaring, and logistics for the Broadcast Leadership
Team.
 Assume full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space
and relevant attendees.
 Prepare and polish documents in Word, Excel, PowerPoint. Proficiency in Microsoft Office is a must
 Project a professional and supportive image to all parties in the screening of telephone calls, internal clients, and
guests. Prioritize people and situations in need of attention.
 Understand key functions and projects in the department. Provide monitoring and follow-through support on action
items in progress.
 Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects, etc.; serve
as back-up for other Executive Admins as needed.
 Process electronic purchase orders.
 Function as Office Manager, maintaining supplies and coordinating activities as needed.
 Preparation of expense reports.
 Manages multiple special projects across departments and teams, including large-scale meetings, event planning for
conferences/exhibitions, and meetings with business partners.
 Coordinate domestic and international travel including international visas.
 Other duties as assigned.

Requirements:
 A successful track record supporting senior leaders.
 Self-motivated, highly organized and results-oriented individual who works with little or no supervision, and
demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before
they escalate.
 Strong ability to anticipate needs, understand priorities and be proactive about resolving potential conflicts and/or
including the appropriate stakeholders to resolve potential conflicts.
 Ability to maintain a high level of confidentiality with sensitive information.
 Strong time management skills, and the ability to operate and balance workload independently.
 Excellent administrative and organization skills.
 Advanced software skills in MS Outlook, Word, Excel, PowerPoint, Zoom and Google docs
 Highly proficient in organizing worldwide travel.
 Detail-oriented and ability to complete work assignments with a high degree of quality.
 Ability to manage multiple tasks and assist multiple team members at the same time.
 Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and
ambiguous environment.
 Excellent interpersonal skills; exceptional verbal and written communication skills.
 Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome
challenges.