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Administrative Assistant
4 years ago
Job Description
The Administrative Assistant is responsible for managing the front desk and various administrative activities of the studio, supporting the Admin Team and Studio Staff members.
Job Responsibilities
- Makes travel arrangements on behalf of Ubisoft Sofia staff & liaise with travel agencies to confirm bookings;
- Receives delivery of flight tickets, hotel vouchers and other travel documents in time and ensure details are correct;
- Places the orders for necessary items with suppliers, in accordance with the studio’s purchasing procedure;
- Maintains reasonable quantities of stationery in stock;
- Manages the internal library of the company (keeps track of items borrowed; performs regular inventories, places orders to buy new items);
- Welcomes visitors & incoming inquiries (calls/fax/e-mails) and direct them to relevant team members;
- Coordinates various employee benefits (distribution, ordering, making proposals for new partners and coordination of agreements);
- Files administrative documentation;
- Assists the members of the Administrative department in various activities such as filing & reporting, correspondence, etc.;
- Interacts and communicates effectively with all the staff members to accomplish job tasks and assignments;
- Performs other administrative tasks given by the direct manager.
Qualifications
- High-school graduate;
- Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint);
- Very good English skills (spoken and written);
- Very well organized, focused on the details;
- Good interpersonal and social skills;
- Friendly and polite.
Additional Information
We offer:
- Informal, friendly and international working environment;
- Opportunities to develop your skills working on AAA games;
- Learn and grow with the best professionals in the gaming industry;
- Possibility to take part in work-related and personal development trainings;
- Benefits package including – private medical health and dental care, food vouchers, card for all public transport lines, monthly brunches, gifts for special occasions, special game dev merchandise, library of books and games, and many more;
- Excellent office facilities and location right next to Borisova Garden Park in Sofia.
If you think you are our person, please send us your updated CV in English and a motivation letter that includes:
- What is your motivation for applying?
- What are your professional and personal interests?
- A personal achievement that is important to you.
Company Description
Ubisoft is a leading creator, publisher and distributor of interactive entertainment and services worldwide. More than 17,000 talents with a wide range of expertise are committed to enrich players’ lives with original and memorable entertainment experiences.
Established in 2006, Ubisoft Sofia has grown to a world-class AAA game dev studio. Throughout the years, the studio has released more than 18 titles, ranging from small casual to big open-world games, and covering a wide range of platforms & technologies. Ubisoft Sofia has brought expertise and creativity into brands such as Tom Clancy’s®, Prince of Persia®, and is a key contributor to the Assassin’s Creed® franchise. With more than 240 talented professionals, the studio is currently working on several big Ubisoft's titles.
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