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Administrative Assistant

POSITION SUMMARY

Bandai N amco Entertainment America is looking for a n organiz ed, experienced, and energetic A dministrat ive Assistant to join the Executive team. The A dministrat ive Assistant is responsible for coordinating and directing the general housekeeping of our office, such as shipping/receiving, vendor relationship, supplies and facilities management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform clerical functions for the company.
• Co llaborate with office manager, receptionist, and the other support teams in overseeing the general maintenance of the office: supply office orders, food orders, interface with vendors, furniture purchase s , etc.
• Handle travel/lodging arrangements, respond to inquiries from travel requestors and perform required administrative follow-up and recordkeeping.
• Support meetings or events by arranging facilities and catering, greeting guests, etc.
• Support new expats and guests from Japan by arranging accommodations for their stay such as: reserving hotel s , rental car s, and responding to inquiries etc.
• Manage distribution of documents and goods to the employees.
• Occasional physical labor required; moving of, or assist in moving of, furniture, supplies, etc.
• Perform other miscellaneous job-related duties as assigned.

QUALIFICATIONS/REQUIREMENTS

• Minimum 3 years’ equivalent experience in fast-paced environment
• Fluent in Japanese: r ead, write, and speak Japanese
• Excellent computer skills with Microsoft Office (Microsoft Excel, Word, PowerPoint, Outlook).
• General knowledge of all facets of executive administration, to include phone and in-person business protocol, composition of letters and memos, travel arrangements, scheduling events and all other relevant items

• Excellent written and oral communication, organizational and prioritization skills
• Ability to consistently follow through and take ownership of projects
• Ability to multi-task and respond quickly to changing priorities
• Customer service oriented, with the ability to interact with all levels of the organization efficiently and effectively
• High degree of initiative

• Good judgment
• Work ethic and achiever
• Positive “can-do” attitude
• Interest in video games highly desirable, but not required

BONUS POINTS:

• Minimum 2 year AA Degree with concentration in Business related coursework. Bachelor of Arts or equivalent degree preferred.

EDUCATIONAL REQUIREMENTS

• Experience of using/managing SAP Concur
• Ability to work both independently and cooperatively in a demanding environment
• Ability to understand and to determine priorities and to meet commitments
• Effective communication skills, including the ability to document procedures
• Desire to learn new technologies and to share knowledge with others

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job.

About BANDAI NAMCO Entertainment America Inc.

BANDAI NAMCO Entertainment America Inc., part of BANDAI NAMCO Holdings Inc., is a leading global publisher and developer of interactive content — including all major video game consoles, iOS, mobile and online. The company is known for creating and publishing many of the industry’s top video game franchises, including PAC-MAN®, Tekken®, SOULCALIBUR®, NARUTO™, NARUTO SHIPPUDEN™, Dragon Ball®, GALAGA®, RIDGE RACER® and ACE COMBAT®. More information about the company and its products can be found at www.bandainamcoent.com.