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Administrative Assistant

OVERVIEW:

BioShock, Borderlands, Battleborn, Civilization, Mafia, NBA 2K, WWE 2K, XCOM… and the list is growing. Since 2K began 13 years ago, we’ve been creating games that we are proud of, and are excited to play ourselves. It’s because of the support of our fans that we are able to innovate, explore new worlds and new ways to tell stories. If we’re being 100 percent honest, a lot of us were fans before we started working here.

As one of the most recognized and talented technology companies in the world today, we strive to hire team members who are customer centric, motivated and who have experiences that bring new perspectives to the company. We seek the best talent and provide experiences to foster a fun and engaging atmosphere. We are looking for team members that are not afraid to learn as well as work hard, while having fun at the same time. We offer an extensive benefits package for full-time employees that includes medical, dental, vision, 401k and ESPP.

Our Administrative Assistant is a master multi-tasker with excellent communication skills and an upbeat attitude. You will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Reports to Office Operations Manager.

RESPONSIBILITIES:

• Coordinates meetings and department functions including but not limited to preparing and distributing agendas and other materials, reserving and preparing facilities, coordinating food/beverage service, and coordinating any necessary technical support
• Manages and maintains calendars for department Management as requested, ensuring all parties are informed of and kept abreast of schedule changes and updates
• Coordinates travel arrangements for department Management and/or team members, and outside contacts as business need arises; works closely with company travel agency (Protravel) to ensure timely response and accurate itineraries; responds promptly to travel requests and updates
• Completes and processes expense reports for department Management using Concur
• Coordinates with Legal on vetting any necessary department-related contracts
• Initiates Purchase Orders as needed
• Manages game copy orders for studio
• Assists with new vendor set-up and any necessary security vetting
• Attends meetings/functions as needed or requested, taking detailed notes/minutes, and disseminating as appropriate
• Collaborates with Management on presentation creation and support
• Back-up coverage for the reception/front desk
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Reviews and responds to daily internal/external mail and e-mail
• Composes, types, and distributes professional correspondence and emails, using individual initiative and as needed
• Maintain office supplies by checking inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking and delivering supplies to employees Create content and maintain our digital signage
• Assist with event planning, implementation and maintains records of vendors and venue
• Conducts research as requested, compiles reports
• Assists with special projects as assigned
• Heads the Social Committee

KNOWLEDGE AND SKILLS:

• 3+ years of administrative assistant experience in a fast-paced office with many executives to support
• 1+ years of front desk/receptionist experience to include multi-phone line capability
• Excellent communication and writing skills
• Intermediate level using MS Office Suite and G Suite, with ability to process daily data utilizing a database
• Exceptional attention to detail with success at multitasking

QUALIFICATIONS:

• High School Diploma or equivalent
• Excellent planning and organizational skills with attention to detail
• Well-developed interpersonal and communication skills
• Reliable with the ability to work in a team environment
• Professional appearance and positive personality
• Ability to lift approximately 10-20 lbs. assisted or unassisted
• Ability to sit or stand for long periods of time; bend at waist; and use standard office equipment
• Must be able to communicate effectively in English, in both written and oral forms

PREFERRED QUALIFICATIONS:

• Associate degree or equivalent