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Administrative Assistant (Apex Legends)
4 years ago
We are looking for an Administrative Assistant who will embrace our culture and share his/her hard earned expertise.. We’re picturing someone who is passionate about providing high quality executive support, anticipating needs, and proactively solving problems. If this sounds like you, we look forward to seeing your resume!
What you’ll do...
- Independently provide high quality support that anticipates the needs of the directors and team members you support
- Assume full ownership and maintenance of the director's calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees
- Coordinate domestic and international travel including international visas
- Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion.
- Prepare and polish documents in Word, Excel, PowerPoint.
- Project a professional and supportive image to all parties during interactions – both in person and via phone/email, etc. Prioritize people and situations in need of attention.
- Handle highly confidential and sensitive information with the appropriate discretion.
- Ability to plan and coordinate events at onsite or offsite venues
- Understand key functions and projects in the department. Provide monitoring and follow-through support on action items in progress
- Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects, etc.; serve as back-up for other Executive Admins as needed.
- May include some office management responsibilities as needed, maintaining supplies and coordinating activities.
- Request, confirm, and/or provide all meeting room technology and needed equipment or supplies
- Manages multiple special projects including large-scale meetings, event planning for conferences/exhibitions, and meetings with business partners
- Other duties as assigned
Ideally, you’ll have.. .
- A successful track record in an administrative support function.
- Self-motivated, proactive, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate
- Excellent administrative and organization skills
- Advanced software skills in MS Outlook, Word, Excel, PowerPoint, Org + and the Internet
- Creativity highly desired
- Exceptional problem solving skills
- Highly proficient in organizing worldwide travel
- Maintains highest level of personal integrity
- Detail oriented and ability to complete work assignments with a high degree of quality
- Ability to manage multiple tasks and assist multiple team members at the same time
- Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment
- Excellent interpersonal skills; exceptional verbal and written communication skills
- Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges
- Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility; has contagious energy and dedication while managing to enjoy the process and understand where he/she fits in the overall group or structure
- Polite, easy-going, patient and service-oriented
- Team player with good sense of humor!
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