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Admin Manager

Job Description

About the Organization

Ubisoft is a leading developer and publisher of video games worldwide whose brand portfolio covers blockbusters such as Assassin’s Creed, Prince of Persia and Splinter Cell, as well as games for the whole family, from Imagine and Petz to Rayman Raving Rabbids. To continue building on its achievements for the future, Ubisoft is looking for new talent for its growing Indian studio in Pune!

We favor diversity, creativity, drive and team spirit. If you’ve got the skills and the desire to succeed, we want you to be a part of this exciting period of growth.

Designation: Admin Manager

**Note**:

Final Designation/Level will be decided based on the relevant experience and interview ratings.

Department: Management and Admin

Job Summary:

CORE RESPONSIBILITIES:

• Handle End-to-End Administration
• Service Apartment Management
• Events Management
• End to End Travel Domestic and International, Visa Management etc
• Housekeeping Management
• Facilities Management
• Lease Agreements
• Office Equipment’s Maintenance & Purchase
• Expatriate & Hospitality Management Vendor/Contractor identification, follow-up, quotations, negotiations, material procurement, execution, and ongoing management
• Administrative management
• Coffee/Snack/Meal management
• Company transportation and security management
• Relationships Management (greeting cards, gifts, invitations, etc.) and liaise with
• Governmental & Semi-Government Authorities
• Office supplies, stationery, business cards, and inventory management
• Banking, Insurance Management
• Shipping, Customs, & Imports
• AMCs of Office Equipment.
• Processing Telecom Bills viz. Cellular & 4G Data cards and ensuring seamless processing of Bills.
• Taking care of EPBAX system
• Repair & Maintenance (as and when required).
• Daily Electricity, AHU, UPS Reading to be taken
• Basic Knowledge of Technical equipment’s like – UPS, Auto Change over Panel, DG, Chiller, CCTV, Access Doors.
• Take care of Plumbing, Carpentry and other maintenance related work of office premises
• Liasoning and maintaining good relations with Govt. Bodies /Local Agencies/Placement Agencies/Police Officials in getting the work done as and when required.
• Liasoning with various agencies for expat management, FRRO
• PF Management
• Purchase Management
• Preparing necessary reports/budgets as an when required

Qualification:

Preferably a Master’s degree with any Graduation in any specialization

Competencies:

Strong Interpersonal Skills;

Strong Analytical Skills;

Excellent in verbal and Written communication;

Must have an eye for detail;

Should possess strong Networking skills;

Strong in MIS. Especially MS Excel.

Time Management Skills

Well organized with strong details orientation

Experience:

Preferably with min. 5 years of experience in an Admin Role.

An ideal candidate is the one - who is ready to take up new challenges and thinks out of the box when it comes to role and responsibilities. We are looking for someone who is not only focused on routine work in Admin Department but also strive and focused on developmental part of Organization.