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Accounts Payable Specialist

Overview

ZeniMax Media Inc., an international video game developer and publisher located in Rockville, Maryland, is looking for an Accounts Payable Specialist to join the Accounting team. The primary role will be to work collaboratively with other team members and departments to ensure that all the business purchasing and employee expense reimbursements are processed in accordance with Company policy, as well as other assigned tasks. This is currently a remote-work position, but will return to a hybrid in-office position when the Company returns to the office in 2022. The ideal candidate should be a team player, customer service-oriented, detail-oriented, and capable of handling multiple tasks simultaneously while meeting key deadlines, while working independently with a minimum of supervision.

Responsibilities

Corporate Credit Cards and Employee Expense Reports

• Provide optimal customer service support and training as needed to employees and employee delegates who are completing corporate travel and corporate card reconciliations
• Audit credit card reconciliations and employee expense reimbursement reports and coordinate directly with Human Resources, employees or employee-delegates to address policy exceptions
• Prepare monthly system journal entries to record credit card transactions for a given period in the Company’s accounting ERP system, Oracle R12
• Provide reporting on credit card activity to Company Controller on a monthly basis, and special reporting as requested

Supplier setup

• Review all new supplier forms when submitted to Purchasing in order to confirm all documents are accurately completed, including submission of required tax forms
• Perform TIN matching of pending suppliers’ tax identification numbers via the IRS TIN matching system
• Enter approved new vendors into the Oracle R12 Accounts Payable module

Additional duties

• Assist with the review and follow up on daily exception reports
• Assist with monitoring the internal Jira invoice management system of all AP correspondence, including assignment of digitally received invoices and emails
• Assist with pulling monthly invoices from select vendor portals and entering them into the JIRA invoice management system
• Assist with reviewing monthly vendor account statements
• Assist the Accounts Payable Specialists with entering invoices during busy times
• Assist with monitoring department office supplies and placing supply orders
• Assist with maintaining offsite storage records along with record pickup and deliveries
• Send FedEx and UPS packages for the department as needed

Qualifications

• Minimum of 1-2 years of Accounts Payable experience preferred using accounting software (experience with Oracle version R12 desired but will train)
• Proficiency in Word, Outlook and Excel (knowledge of pivot tables desirable, but not mandatory)
• A basic understanding of Procure to Pay (P2P) workflow
• Results oriented; dependable; and a self-starter
• Strong written and verbal communication skills
• Excellent interpersonal skills and an ability to work with diverse groups of people
• Ability to maintain confidentiality and handle information with the highest degree of discretion
• Maintain a high degree of attention to detail and the ability to self-prioritize workflow and critically evaluate information
• Be proactive, enthusiastic and motivated to learn new skills
• Highly flexible and ability to work effectively and independently in a team environment
• Degree in Accounting desired, but not required in lieu of relevant experience

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